Information on Personal Data Processing
1. What does this policy describe?
We want you to clearly understand whether this Policy also includes principles of the processing of your personal data. The Policy applies, if:
We process your personal data in accordance with the EU General Data Protection Regulation (2016/679) (the “GDPR”) and other applicable regulations on personal data protection which supplement and/or implement the GDPR.
2. Who is the controller of your personal data?
he controller of your personal data is:
Nuctech Warsaw Company Limited sp. z o.o. with its registered office in Warsaw
ul. Emilii Plater 53
In matters relating to personal data protection, we can be contacted by mail or at the above mentioned e-mail address or at the e-mail address of our Data Protection Officer: firstname.lastname@example.org.
3. What information and from what sources are collected?
If you are a User of our Website or an On-line Training Participant, we collect the information recorded during your use of the Website. These include, in particular, information that you provide in e-mails sent to us, IP address, information contained in cookie files as well as your username (login).
If you are a Customer or a Customer’s Representative, we collect information recorded when contact with us is established, including when you fill in a form, when orders are placed by you and then executed. These can include, in particular, first and last name, telephone number, e-mail address, bank account number, and the order-relating information contained in messages sent to us.
If you are a Service Provider, we collect information that we are provided with in documents that you send to us, during discussions, meetings, when we exchange e-mails, including, in particular, information necessary for agreement conclusion and performance. These can include, in particular, first and last name, business name, business activity address, personal identification number PESEL, tax identification Number (NIP), statistical number (REGON), bank account number. Your data may also originate from publicly available sources.
If you are a Service Provider’s Representative, we collect information that we are provided with in documents sent by you, during discussions, meetings, when we exchange e-mails. These can include, in particular, your first and last name, contact details, job title, data relating to the entity that you represent. Your data can be also provided to us by the entity that you represent, both before and during cooperation with us.
If you are a Job Applicant, we collect information that we are provided with in the submitted application documents, provided to us during discussions, meetings, when we exchange e-mails. These can include, in particular, your first and last name, other identification data, contact details as well as information on your education and experience.
4. For what purpose and under what basis do we process your data?
If you are a Website User or an On-line Training Participant, we process your data:
If you are a Customer or a Service Provider, we process your data:
If you are a Customer or Service Provider’s Representative, we process your data:
If you are a Job Applicant, we process your data:
5. Who are your data made available to?
When this is necessary for the purposes for which your data are processed, we can transfer them to:
The Controller belongs to the group of companies whose member is Nuctech Company Limited with its registered office in Beijing, China. Therefore, in justified cases, your personal data can be transferred outside the territory of the European Economic Area (EEA). Cooperation with the said entity and the transfer of personal data are carried out on the basis of appropriate legal grounds and in compliance with appropriate personal data protection standards.
In each case when your data are made available, we will take care to transfer only minimum amount of information necessary to accomplish the purpose of data processing.
6. How long do we store your data?
If you are a Website User or an On-line Training Participant, we store your personal data for as long as it is necessary for the purposes of administering the Website or the purposes relating to undergoing the training.
If you are a Customer, Service Provider, or a Customer or Service Provider’s Representative, we store your data for the period of performance of the agreement concluded with you or the entity represented by you. After the lapse of this period, to the necessary extent, we store your data for a period resulting from legal requirements (e.g. the obligation to retain financial documentation for 5 years), regulations on limitation periods of claims (3 years for limitation period of claims resulting from business activity) or necessary to achieve other purposes of data processing indicated in this document.
If you are a Job Applicant, we store your data until the end of the recruitment process. If we have your consent to use your data for the purpose of future recruitment processes, they will be stored for a period during which they can be used for this purpose. If the processing of your data is carried out based on consent, your data will not be stored longer than until your consent is withdrawn.
7. What rights do you have?
In order to exercise your rights in respect of personal data processing, you can submit to us the following requests:
In order to exercise the above rights, please contact us by mail or at e-mail address email@example.com or at e-mail address of our Data Protection Officer: firstname.lastname@example.org.
Whenever you find that our processing of personal data violates the GDPR, you also have the right to lodge a complaint with the President of the Personal Data Protection Office.
8. Do you have to provide us with your data and where do we take them from if they are not provided by you?
In each case you provide your data on a voluntary basis, but please remember that refusal to provide them will prevent us from achieving the purposes for which they are collected, and in particular, will prevent or significantly hinder making contact with you, or will prevent conclusion of an agreement.
If you are a Customer or Service Provider’s Representative and you do not provide us with your data on your own, they originate from the entity that you represent or have been collected by us from publicly available sources (e.g. a website).